Reports

One-page payment certificate per NZS 3910 — headline values, retention deductions, GST, total payment due, prepared / approved signature block, and the mandatory "THIS IS NOT A TAX INVOICE" disclaimer. The legal certificate.

Detailed multi-page workings behind the certificate — every SoR line item with Contract Quantity / Unit Rate / Total alongside Previous, Period, and To-Date completed quantities, and the resulting Total Value claimed per row.

Accounting allocation slip showing how the certified amount is distributed across GL account codes — Completed Works, Retentions (credit), GST, and Total Amount Due, with client approval signature block.

Creditor Payment Approval Form — the internal accounting voucher that releases the certified amount, with GL system codes, narration, GST line, total, and "Authorised for payment" workflow box.

IRD-approved Buyer Created Tax Invoice per NZS 3910 — Principal, Contractor, GST numbers, Tendered Sum, Approved Contract Sum, Contractor Claim for Period, deductions, retentions, payment due (excl / incl GST), and Engineer-to-Contract approval.

Slim one-page summary of contract essentials — ideal for quick stakeholder briefings.

Single Notice formatted as a contractual memo — Notice To Contractor or Notice To Engineer, with from / to / subject / body / signature / acknowledgement block. The body can carry anything the workflow requires (e.g. an Engineer's Representative appointment, an extension-of-time decision, a defect notice).

Request For Information as a contractual memo with response chain and attachments.

Non-Conformance Report with severity, resolution chain, and corrective actions.

Document transmittal with sent / received chain and tracked attachments.

Formal letter awarding the contract to the winning tenderer — confirms accepted tender sum (excl GST), references the contract documents enclosed for signing, names the Engineer To Contract and Engineer's Representative, and requires confirmation of insurances before work commences.

Formal letter to unsuccessful tenderers — acknowledges their submission, briefly explains the evaluation outcome (number of tenders received, winner, lowest price, conformance check), and is signed by the Contract Engineer.

Full Price Quality Method scorecard (NZTA Form G / Appendix VII) — Envelope 1 non-price weighted attributes (Relevant Experience, Track Record, Resources, Methodology), Envelope 2 price evaluation with Supplier Quality Premium, adjusted evaluation price, and TET signatures with Conflict-of-Interest declarations.

All variations on a contract in one table — VO ref, type, state, amount, dates.

All payment claims with claimed vs certified totals + retention movements.

Four workflow registers, one per doc type, with status pills and days-open tracking.

Per-contract SoR with paid-to-date — every line item showing Tendered (qty / amount) vs Used (qty / amount paid) vs Live Schedule (current qty / amount), grouped by Item Group and Separable Portion.

Same data as Paid Amounts but filtered to only the SoR lines where the Used amount has exceeded the Tendered amount — a fast over-budget surface with totals at the foot of the page.

Cross-contract index — every contract with award date, contract value, payments to date, allocations summary, and variations issued. The portfolio-level snapshot.

Cross-contract SoR listing — every priced BoQ line across the portfolio, useful for benchmarking rates across contracts and spotting rate inconsistencies.

Budget vs Amount Paid vs Budget Remaining by account code, grouped by financial year. The headline FY budget rollup across every contract account, with totals.

Parent GL accounts report with Amount Paid to Date, Account Budget, Predicted Expenditure, Budget less Predicted Expenditure, and % Paid of Predicted — for every account in the chart, with totals at the top.

Contract Accounts by financial year — joins every Contract to the GL account(s) it spent against, with Amount Paid per account per FY. The "what did each contract spend, where" cross-reference.

Budget vs Amount Paid vs Budget Remaining by account code and financial year — the same shape as Financial Year Budget but pivoted on account first, year second. Useful for tracking individual cost centres across years.

Parent GL Account rollup — Account Budget, Predicted Expenditure, Amount Paid to Date, Budget less Predicted, % Paid of Predicted, by parent account code. Highest-level "where is the money going" view.

Every contract's retention position in one table — Retention Deducted, Retention Paid Out, Retention Held, and Last Invoice date. The single source of truth for outstanding retentions across the portfolio.